To the Vaughan Vikings Community:
We trust everyone continues to stay safe and healthy.
I would like to take this opportunity to advise and update everyone on the status of the 2020 season.
The Provincial Government has moved the province into Stage 2 of its reopening plan, though gathering sizes are still restricted to 10 persons.
Baseball Ontario lifted the suspension that was in effect since April and teams were permitted to train as of June 19. Team training is permitted in small groups subject to municipal and provincial restrictions, the completion of a variety of declarations and acknowledgements by all participants and parents, and the implementation of an approved Return to Sport Protocol.
The York Simcoe Baseball Association, on June 19th, announced the cancellation of all sanctioned games for the 2020 season. This cancellation is in effect up to, and including, September 7th, 2020.
Softball Ontario has suspended all activities until July 11th.
The City of Vaughan opened up sports fields for “training only” as of Monday, July 6th.
With all of this information and input, and with the need to make a final decision, the Board met to determine on how we wished to proceed with regard to the 2020 season.
The Board has decided to focus our efforts for the 2020 season on training and development, with no games at this time.
Our Rep and Select teams in both our Girls Softball and Baseball programs were provided the option to continue to train and develop as they have done so over the past 4 months, or take a break for the remainder of the summer. Approximately 80% of our teams have opted to continue their training and development programs, while adhering to the various local and provincial restrictions. As well, we have put into effect the Baseball Ontario Return to Sport COVID-19 Guidelines to ensure that safety is the #1 focus and takes priority at all times . We have also supplemented the Baseball Ontario protocols by eliminating the use of dugouts until further notice.
While a majority of our Rep and Select teams opted to continue their training and development over the summer, we fully support those teams and coaches who made the decision to take a break. Likewise, I cannot stress enough to the parents of players on teams that have opted to train, but who are not comfortable with their son or daughter participating, we fully support that decision too. No player or family will be in jeopardy or risk of losing their spot on the team for the 2021 season for choosing not to participate in team training at this time.
With regard to our House League Program in both Baseball and Girls Softball, we have made the very difficult decision to cancel the 2020 season. This was not a decision that was taken lightly, but only made after much consideration and extensive discussion. The successful implementation of the Return to Sport protocols that we must adhere to in order to be compliant, while maintaining safety as our primary focus, would be extremely difficult at the House League level. The logistical and operational challenges we face prevent us from providing a positive and meaningful experience, in a safe and healthy environment, to our House League members.
Our hope is to hold instructional evening clinics over the remainder of the summer in order for all House League players to continue to enjoy the game, while developing their skills. Please stay tuned for further information as we endeavour to put this together in a fun and safe environment.
In light of these decisions, with regard to the refund of player registrations, we have implemented the following:
All players will receive a full refund equal to their registration fee.
Alternatively, players may opt to maintain their 2020 season registration with the league and have it serve as an “Early Registration” for the 2021 season. This will both guarantee your child a spot in our program for 2021 and also protect against any fee increases for next season, be it a general fee increase or one precipitated by movement to an older age division in 2021 (e.g. 10U/11U moving to 12U/13U).
If you choose to maintain your registration with the league, we will require an email to our office at email@example.com confirming your desire to take advantage of this, no later than Sunday, July 12th.
Rep and Select
All teams and players will receive their uniforms as these were pre-ordered and ready for delivery at the time we had to halt all league activities.
As such, players will receive a refund equal to their registration fee minus the cost of the uniform and the credit card administration fee. The credit card administration fee is one that we are charged by the payment processor and is not recoverable by the league as a result of providing a refund that is less than the original amount.
All refunds will be done in alphabetical order based on last name commencing the week of July 13th. We anticipate having the refund process completed by the end of July.
All credit card refunds will be credited to the credit card provided to us at the time of registration.
All others will be provided by cheque, and mailed to the home address listed on the Registration Form.
With the continued closure of community centres, our office will stay closed until such time that the city reopens the building.
The office continues to access emails and voicemails on a regular basis, so please feel free to reach out to us via phone or email should you have any questions.
The decisions we have made were difficult and factored in all inputs, including those provided through our membership survey earlier in the Spring. We took the time to make informed and responsible decisions in order to protect our players, coaches, umpires, volunteers and organization. We have done what we believe is in the best interests of our organization, its members and our community.
We wish to thank all of you for your patience, support and understanding as we continue to navigate through an unprecedented time in all our lives.
We have already started the planning for the 2021 season and are excited about seeing everyone back on the ball field.
In the meantime, we remain committed to working together with our community partners, and encourage everyone to adopt precautionary measures to prevent the spread of COVID-19.